Get paid for the extra work you already did.
Ridgeline reads your project managers' email, finds extra work a GC directed that never became a change order, and puts the change notice in your PM's Outlook. Your PM checks it, adds a price, and hits Send.
For commercial electrical and specialty subcontractors. No new software. Never sends email on its own. Never makes up a price.
Example data. Names, jobs and amounts are fictional.
Extra work gets directed in email. Some of it never gets billed.
A superintendent says "go ahead" on a Tuesday. An RFI answer adds three data drops. Your crew works two Saturdays to recover someone else's delay. By the time anyone writes it up, the notice window has closed or nobody remembers it.
of specialty subcontractors wrote off change order revenue in the past 12 months.
average from a signed T&M tag to a priced change order sent to the GC.
average wait for a subcontractor to get paid.
Sources: Clearstory × Dodge Subcontractor Report 2026 (first two); Siteline 2025 payments report. Both are industry vendor surveys.
Ridgeline works in the background. Your PMs keep working in Outlook.
- 01
Reads the mailboxes you choose
Only the PM and admin mailboxes you name. It reads them and prepares drafts. Nothing goes out unless a person clicks Send.
- 02
Spots direction to do work
GC emails, RFI answers, revised drawings, schedule changes, T&M requests, and Procore and BuildingConnected notices.
- 03
Checks your CO log
Matches each item to the job and your change orders, then counts down that job's notice window.
- 04
Drafts the change notice
A finished draft lands in the PM's Outlook with the GC's own words quoted, every detail checked first.
- 05
Your PM sends it, or doesn't
They add the price and hit Send, or discard it. Ridgeline tracks what gets approved and paid.
Works with the software you already use
Ridgeline connects to your email and reads the spreadsheets and exports you already keep. Your PMs don't log into anything new.
Ridgeline finds it. Your PM decides what to bill.
Ridgeline handles
- Reading the PM mailboxes you name
- Spotting directed work, RFI answers and T&M requests
- Checking each item against your CO log
- Counting down each job's notice window
- Drafting the change notice with the GC's own words
- One short email each morning
Your PM decides
- Whether the work is extra
- The price. Ridgeline never makes one up
- Whether to send the notice, and when
- Every word that goes to the GC
- Anything about entitlement. Ridgeline doesn't give legal advice
The 30-day Change Order Leak Audit
We go through 6 to 12 months of a few PMs' email and show you, job by job, the extra work you were directed to do that never became a change order, with the email that proves it. No IT project: your PM exports an email folder.
See what's included- Every possible missed change order, with the exact email sentence
- A 45-minute review with each PM
- A one-page summary for the owner
- If it finds less than $25,000 of PM-confirmed extra work, you get the $1,500 back (terms in your audit agreement)
Questions owners ask
Do my PMs have to learn new software?
No. Drafts appear in their Outlook Drafts folder and the summary arrives as one morning email. Setup includes about 30 minutes per PM.
Can Ridgeline send email to my GCs?
No. It reads the mailboxes you choose and prepares drafts. A person sends every message.
We already use Procore or a change order tool. Is this redundant?
Those tools track a change order once someone creates it. Ridgeline finds the ones nobody created, across every GC you work for, including the ones who use different software.
What if the audit doesn't find much?
If it finds less than $25,000 of extra work your PMs confirm is real, we refund the $1,500. You'll also know your change order process is tight, which is worth knowing.
Every directed change, caught while there's still time to bill it.
Every morning, Ridgeline reads your PMs' email, finds work a GC directed that isn't in your CO log, and puts a change notice in the PM's Outlook before the notice window closes.
Today vs. with Ridgeline
- A GC directs extra work in an email or an RFI answer
- The crew does the work
- Nobody writes it up that week
- The notice window in the subcontract runs out
- The change order is rejected or never submitted
- The direction is spotted the next morning
- It's checked against your CO log and the job's notice terms
- A change notice is drafted in the PM's Outlook, quoting the GC
- The PM adds a price and sends it
- Ridgeline tracks it to approved and billed
The ways extra work shows up in email
- "Go ahead" and "proceed with" from a super or PM
- RFI answers that add or change scope
- Revised drawings, ASIs and bulletins
- Schedule changes, acceleration and weekend work
- T&M requests and hours stated in email
- Procore, BuildingConnected and Autodesk notices
Your own outgoing emails and pricing requests are never treated as direction.
It never makes up a price.
A dollar amount appears only when it was written in the email, or as hours stated in the email times your own labor rate. Everything else says [ENTER PRICE] until your PM prices it.
What could be slipping through?
The defaults are deliberately cautious. Put in your own numbers.
Hard dollars only, before costs. Time saved is not counted here. This is an estimate to plan with, not a promise. The Leak Audit gives you the real number from your own email.
The 30-day Change Order Leak Audit
Find out, from your own email, how much directed extra work never became a change order. If it's less than $25,000, you get your money back.
What you get
- A spreadsheet of every possible missed change order: job, GC, who directed it, the exact email sentence, any dollars stated, and whether it's inside the notice window
- A 45-minute review with each PM to mark items real, already handled, or waived on purpose
- A one-page summary for the owner: what was found and what's still worth pursuing
What we need from you
- An email folder export from 2 to 4 PMs, covering 6 to 12 months
- Your job list (job numbers, GCs, notice terms if you have them)
- Your change order log, in Excel or as an export from your accounting system
No live connection and no IT project. We send step-by-step instructions for the export.
How the 30 days run
Kickoff
A 30-minute call. Your PMs export their folders; you send the job list and CO log.
We review
Every email is checked for directed work and matched against your CO log and notice terms.
PM reviews
45 minutes with each PM to confirm what's real and what's already handled.
Owner summary
What was found, what's confirmed, what's still inside the notice window.
Less than $25,000 found, full refund.
If the audit finds less than $25,000 of extra work your PMs confirm is real, you get the $1,500 back, under the terms in your audit agreement. If you continue, the fee is credited toward setup.
Book a Leak AuditFixed fee, 30 days, 2–4 PMs.
Start with change orders. Add more as each one proves itself.
Every workflow runs on the same connection to your email and spreadsheets, so adding the next one doesn't mean another setup project. We only release a workflow once it works for a paying customer.
Change Order Recovery
Finds directed extra work that isn't in your CO log, drafts the change notice, and tracks it to approval and payment.
How it works →Payment & Retainage Recovery
Flags overdue invoices, retainage waiting for release and lien deadlines, and drafts the follow-up.
Post-Bid Follow-Up
Reads GC replies to your bids, logs won, lost or silent, and drafts the follow-up before a bid goes cold.
GC Scorecard
One view per GC: how often you win, how often they approve change orders, and how fast they pay.
Bid triage and addenda alerts
Ranks new invitations using your own history and flags addenda that change your scope. Included, not sold separately.
One morning email
No dashboards and no alert storm. One short list of what needs a person today.
From audit to live in about a month.
You start with a fixed-price audit on exported email. You only connect a live mailbox once the audit has shown you real money.
| Step | What happens | What we need from you | Done when |
|---|---|---|---|
| 1 · Leak Audit | 30 days on exported email; PM reviews; owner summary | Folder exports, job list, CO log | You've seen the confirmed number |
| 2 · Setup | Connect the PM mailboxes (read and draft only); load jobs, notice terms, labor rates and the CO log | An IT admin for one approval; 30 minutes per PM | Drafts appearing in a test PM's Outlook |
| 3 · Pilot | Two weeks with one or two PMs on live jobs | Their feedback on each draft | PMs trust the drafts |
| 4 · Live | All PMs; morning email to the owner and PMs | — | Launch sign-off |
| 5 · Monthly report | Found → drafted → sent → approved → billed, in dollars. Time saved is reported separately, never added in | 30 minutes a month | Ongoing |
Your PMs stay in charge of every message.
Read and draft, never send
Ridgeline reads the mailboxes you name and prepares drafts. Nothing goes out unless a person clicks Send. Your Microsoft 365 admin approves the connection and can remove it at any time. No passwords are shared.
Every claim traced to its source
Before a draft is created, each quote, name and number is checked against the original email. Anything that doesn't match is held back for a person.
You decide what to bill
Ridgeline flags possible extra work and the notice deadline. Whether to bill it, and for how much, is always your PM's decision.
What we keep
A ledger of flagged items: job, date, the sentence that directed the work, status, and any dollar amount written in the email. Not a copy of your mailbox.
AI processing
Only emails that look like construction events are sent to Anthropic's Claude API for classification, never your whole mailbox. Every result is checked against the source email.
Audit exports
Exported folders are shared securely and deleted within 30 days after the audit unless you sign up.
A good fit
- Commercial electrical subcontractor, roughly $10M–$40M a year
- 3 to 8 project managers
- 10 or more GC relationships
- Email on Microsoft 365 today; Google Workspace next
Probably not a fit
- Residential service work
- One or two GCs for all your work
- You want emails sent without a person reviewing them
One flat monthly price. No percentage of what you recover.
No per-user fees. Founding partners agree to give feedback and, if they're happy, a short case study.
| What | Includes | Price |
|---|---|---|
| Change Order Leak Audit | 30 days, 2–4 PMs, PM reviews, owner summary. Credited toward setup if you continue. Refunded if under $25,000 of PM-confirmed extra work is found, per the audit agreement | $1,500 |
| Setup | Mailbox connection, jobs, CO log, notice rules, labor rates, PM training. Standard price later: $10,000–$20,000 | $5,000–$7,500 |
| Change Order Recovery | Daily drafts, morning email, monthly recovery report. Standard price later: $3,000/mo | $2,500/mo |
| Revenue System | Change Order Recovery plus Payment & Retainage and Post-Bid Recovery, as each one launches | about $4,500/mo |
| Operating System | The broader set of Ridgeline workflows | about $6,500/mo |
| Enterprise | Larger contractors, more PMs and divisions | from $8,000/mo |
Built for the trades that do the work and wait to get paid for it.
Ridgeline Workflows exists because specialty subcontractors lose real money in email: a "go ahead" that never became a change order, a notice that went out a day late, a T&M tag nobody priced.
What we believe
Work inside the tools you have
Your PMs live in Outlook. That's where the drafts go. No dashboards to check, no new logins.
Never guess at money
Every dollar Ridgeline shows comes from the email or your own labor rate. Everything else waits for your PM.
A person sends every message
Ridgeline never sends on its own. That's a design choice, not a setting.
Prove it before you pay for it
The Leak Audit shows real dollars from your own email first. If it doesn't find enough, you get your money back.
Common questions
Do my PMs have to learn new software?
No. Drafts appear in their Outlook Drafts folder and the summary arrives as one morning email. Setup includes about 30 minutes per PM.
Can Ridgeline send email to my GCs?
No. It reads the mailboxes you choose and prepares drafts. A person sends every message.
We already use Procore or a change order tool. Is this redundant?
Those tools track a change order once someone creates it. Ridgeline finds the ones nobody created, across every GC you work for. It works alongside what you have.
What if the extra work is past the notice window?
The audit shows which items are inside or past each job's notice window. Your PM decides what's still worth pursuing. Going forward, Ridgeline catches new items in time.
Where do the dollar amounts come from?
Only from numbers written in the email, or hours stated in the email times your own labor rate. Anything else is marked unpriced until your PM prices it.
Is the notice language legal advice?
No. Drafts say "we consider this outside our contract scope" and leave entitlement to your PM. Confirm your notice language with your own counsel.
What do you need from us for the audit?
An email folder export from 2 to 4 PMs, your job list, and your change order log in Excel or as an export from your accounting system.
What if the audit doesn't find much?
If it finds less than $25,000 of extra work your PMs confirm is real, we refund the $1,500.
Is this only for electrical contractors?
Electrical is our focus first. Mechanical, plumbing, fire protection and drywall contractors with similar email-heavy change work are welcome to ask.
What happens to our email?
Ridgeline keeps a ledger of flagged items, not a copy of your mailbox. Email text that looks like a construction event is sent to Anthropic's Claude API for classification. See the privacy policy.
Find out what your inbox is holding.
Tell us a little about your company. We'll set up a 15-minute call to see if the audit is a fit. No pitch deck.
We'll email you within one business day to set a time.
What happens on the call
- We ask how directed work turns into a change order at your company today
- We look at where it usually slips
- If the audit is a fit, we send the export instructions
- If it isn't, we'll say so
hello@ridgelineworkflows.com
Privacy policy
Effective [Month Day, 2026]
This policy explains how [Legal entity name, e.g. Ridgeline Workflows LLC] ("Ridgeline," "we," "us") collects, uses and protects information through ridgelineworkflows.com (the "Site") and when we provide services to our clients.
1. Information we collect on the Site
- Information you give us. When you request a call or contact us: your name, company, work email, phone number, revenue range, number of project managers, trade, email system, and anything you write in the form.
- Information collected automatically. Basic technical data such as IP address, browser type, pages viewed, referring site and approximate location, collected through server logs and [analytics tool, e.g. Google Analytics / Plausible / none].
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We do not sell your personal information, and we do not share it for cross-context behavioral advertising.
3. Customer mailbox and project data
When a subcontractor hires us, we work with data from its own systems. The customer decides what we access, and our written agreement with the customer controls how it is handled.
- Access. Only the mailboxes the customer names (usually 2–4 project managers and one admin). The customer's Microsoft 365 or Google Workspace administrator authorizes the connection; we never ask for passwords. We read those mailboxes and prepare drafts. We do not send email on the customer's behalf. The administrator can remove our access at any time.
- Other data. The customer's job list and change order log, in the format they already keep.
- What we do with it. Look for emails where someone directed work, check each one against the change order log and the job's notice window, and create a draft change notice in the project manager's own mailbox. A person reviews and sends every message.
- What we keep. A ledger of the items we flagged: job, date, the sentence that directed the work, status, and any dollar amount written in the email. We do not keep a copy of the mailbox.
- AI processing. Email text that looks like a construction event is sent to Anthropic's Claude API for classification, under terms that do not allow it to be used to train AI models. [Confirm the Anthropic account's data retention terms before the first live customer.]
- Leak Audit exports. For an audit, the customer shares exported email folders with us securely. We delete them within [30] days after the audit unless the customer signs up.
- When an engagement ends, we delete or return customer data as set out in the agreement.
If you are a general contractor or other person who emailed one of our customers, that customer controls your information. Contact them with questions.
4. Who we share information with
We share information only with service providers who help us run our business and services, under contracts that limit how they can use it. These include:
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- Email: Zoho Mail
- Application hosting and database: [e.g. Vercel, Supabase]
- AI processing: Anthropic (Claude API)
We may also disclose information if the law requires it, to protect our rights or others' safety, or as part of a merger or sale of our business.
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We keep contact and inquiry information for as long as we have a business relationship or a legitimate reason, and typically no longer than [3] years after our last contact. Client data is kept as stated in each client agreement.
7. Security
We use reasonable administrative, technical and physical safeguards, including encryption in transit, access controls limited to the people who need them, and audit logs. No system is perfectly secure, and we cannot guarantee absolute security.
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Depending on where you live, you may have the right to access, correct, delete or get a copy of your personal information, and to opt out of certain processing. To make a request, email privacy@ridgelineworkflows.com. We will verify your request and respond within the time required by law. We will not discriminate against you for exercising these rights.
9. Children
The Site is meant for businesses. We do not knowingly collect information from children under 16.
10. Changes to this policy
We may update this policy. We will post the new version here with a new effective date, and notify clients of material changes.
11. Contact
[Legal entity name]
[Mailing address]
privacy@ridgelineworkflows.com
Terms of use
Effective [Month Day, 2026]
These terms govern your use of ridgelineworkflows.com (the "Site"), operated by [Legal entity name] ("Ridgeline," "we," "us"). By using the Site, you agree to these terms. If you don't agree, don't use the Site.
1. What the Site is for
The Site describes our services and lets businesses contact us. Any services we provide are governed by a separate written agreement signed by you and Ridgeline. If that agreement conflicts with these terms, the agreement controls.
2. Calculators, examples and sample data
- The ROI calculators produce estimates from the numbers you enter and from assumptions we chose. They are for planning only and are not a promise or guarantee of results.
- Sample screens, companies, people, projects and figures on the Site are fictional and for illustration only.
- Prices on the Site, including founding partner pricing, are for information. They are not an offer. Pricing is set in a written agreement.
3. No professional advice
Content on the Site is general information. It is not legal, financial, accounting, insurance, engineering or construction advice. Example change notice language is not legal advice; confirm notice and change order language with your own counsel.
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13. Contact
[Legal entity name]
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